Supplier Basics

LSU Procurement operates under the authority of various Louisiana statutes, rules, regulations, and orders.

As a large institution with a decentralized procurement model for purchases < $10K, many of the University’s buying decisions are made by a host of different departments, programs, and offices. Establishing business relationships with these decision makers is an important step for marketing your business. Connect with a department today.

Click here to view the University Purchase Order Terms & Conditions.

LSU (Tax ID 72-6000848) is a non-profit organization 501(c)(3) exempt from taxation.

Louisiana State University uses a shared Enterprise Resource Planning (ERP) system called Workday. Workday replaced the legacy procurement  system and supplier database. It is used by the LSU campuses in Baton Rouge, Alexandria, Eunice, and Shreveport; the LSU AgCenter and its statewide Research Stations; and the Pennington Biomedical Research Center. The new Supplier Database supports the University's purchasing and accounting functions.

Suppliers or individuals requiring payment for goods or services must complete the online Supplier Registration Form. The secure web form replaces the legacy paper supplier application. To ensure audit compliance and protection of company/personal information, the supplier must complete the online registration form to request setup in Workday. LSU Employees are prohibited from submitting applications on behalf of a supplier or individual. The standard turnaround time for supplier setup in Workday is 3-5 business days.

CLICK TO START LSU SUPPLIER REGISTRATION FORM

View the Supplier Registration Instructions

View LSU's Supplier Enrollment Disclaimer

Suppliers wishing to participate in the competitive process for LSU Procurement must express their interest by self-enrolling in their desired Supplier Group(s) and State of Louisiana Regions in which they are willing and able to conduct responsible business. Enrolled suppliers are viewed as possible sources; however, enrollment does not guarantee your automatic inclusion as a bidder for all applicable solicitations.

Invitations to Bid (ITBs) and Requests for Proposal (RFPs), or public notices thereof, issued by LSU are electronically posted on the State of Louisiana LaPAC website administered by the Division of Administration, Office of State Procurement. LaPAC, the Louisiana Procurement and Contract Network, offers suppliers electronic access to solicitations issued by state agencies. Suppliers enrolled in LaPAC will receive e-mail notification of LSU postings. All new suppliers that wish to register must use the LaGov Supplier Registration portal and pay subscriptions fees to receive email notifications of bid opportunities. 

View LSU's current bid postings on LaPAC at https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=19.

All construction bids can be found on Centerline BidConnect at https://www.centerline.co/bidding. 

All invoices should be sent to the Accounts Payable & Travel office for processing, at [email protected]. The PO number should be listed on the invoice. The PO number is essential in order to avoid payment delays. The standard university payment terms are Net 30 unless otherwise negotiated.

The University encourages the use of electronic payments, rather than paper checks. The University offers 2 electronic payment methods: Paymode and ePayables. For more detail, contact Accounts Payable & Travel.

As an institution dedicated to the search for truth through teaching, scholarship, and research, LSU is committed to excellence and integrity in all its endeavors. In this way, LSU will maintain the trust and confidence of both the University community and the public. The University’s reputation is one of its most valuable assets. Persons or entities that do business with LSU (hereinafter “a Supplier” or “Suppliers”) are expected to carry out their business with the University with diligence and professionalism and to comply with the highest standards of honesty, integrity, and fairness. This includes, but is not limited to, being respectful of the rights of others and forthright in all dealings with members of the University community as well as third parties; protecting the privacy of confidential information; and compliance with all applicable laws, rules, and regulations.

LSU Procurement is committed to fair and ethical business practices that promote fair competition in the best interests of the University and the success of its supplier relationships. 

More information about LSU's Supplier Ethical Standards click here.

Requests for changes to your application and enrollment information must be made in writing on supplier letterhead, signed by a person of authority, OR via email and submitted to the Supplier Help Desk at [email protected].

Suppliers should print and maintain a permanent file copy of its LSU Supplier Enrollment Form as originally submitted, for use as its internal record and reference for periodic reviews and subsequent requests for changes/updates.

Note: LSU assumes no liability for missed opportunities, delayed payments, etc, due to the supplier's failure to provide prompt written notification to LSU Procurement of any changes.

Before commencing work on University premises, the Contractor/Supplier shall obtain at its own cost and expense, and provide evidence of, Workers Compensation, Commercial General Liability, and Automobile Liability Insurance naming the Board of Supervisors of Louisiana State University and Agricultural & Mechanical College as an additional insured. See Insurance Requirements and/or Indemnification Agreement Form for full details.

As per LAC 34:XIII.U2103.B, potential respondents seeking to provide product demonstrations, presentations or exhibits to university personnel shall first request authorization to do so in writing to the CPO via email at [email protected].