Forms

Unfortunately, Omni's forms do not currently have the capability for you to include conditional logic, or for users to upload a file with their submission. If you are in need of a form that uses one of these, please contact us and we'll work with you to build a workaround.

  1. Log into Omni
  2. In the Omni navigation, click the "Content" tab
  3. Select "Assets"
  4. Click on the “New” button in the top right corner
  5. Click “Form”
  6. Name your form - form name with your unit's directory name
  7. Enter a description of the asset in the “Description” text field
  8. Check "Lock to Site"
  9. In Access Settings, change “Access Group” and “Available To” to your group
  10. Build your form using the form elements in the left column
  11. Click the “Create” button
  12. Save
  13. Publish

  1. Navigate to the page you want to place the form on, check out the page.
  2. Select “Edit”
  3. Select “Edit Main Content”
  4. Click on the asset icon from the toolbar and find your asset by entering the asset name in the filter field
  5. Select "Insert"
  6. Save
  7. Publish

  1. Log into Omni
  2. In the Omni navigation, click the "Content" tab
  3. Select "Assets"
  4. In the “Filter” text field, type the name of your asset.
  5. Check out your asset by clicking on the light bulb, making it yellow.
  6. Click “Edit”
  7. Make edits
  8. Save
  9. Publish

  1. Log into Omni
  2. In the Omni navigation, click the "Content" tab
  3. Select "Assets"
  4. In the “Filter” text field, type the name of your asset.
  5. Click on the asset you want to view.
  6. Check out your asset by clicking on the light bulb, making it yellow.
  7. Click “Form Submissions”
  8. Click “Export CSV”
  9. Check back in the form by clicking on the light bulb, making it white

GDPR Compliance

In order to be compliant with GDPR, there is certain consent language that must be acknowledged with a check box on all web forms that collect personal data.  The consent language must indicate the types of data collected, how the data is used/shared, how long the data is retained, and a link to our privacy policy. Personal data is anything that can be used to identify an individual (including name & email). Once you draft the consent language for your form, please send it to [email protected] for IT Security to review.

Consent Language Template

I authorize that all information provided on this application, including any and all (insert data types here) data may be shared with (insert sharing partners here) to (insert sharing purpose here). This data will be retained for (insert timeframe here).

To learn more about privacy at LSU, please see the LSU Privacy Statement. 

This example would be something that may appear on a student admissions form:

I authorize that all information provided on this form, including any and all personal, financial and academic data may be shared with the LSU Admissions Department and Analytics Partners to facilitate the recruiting process. This data will be securely retained indefinitely.  To learn more about privacy at LSU, please see the LSU Privacy Statement.

To add the consent language to a form:

  1. When you are within editing mode for the form, add an "Instructional Text" form element.
  2. Insert your consent language within the text box, then use the editor to link the "LSU Privacy Statement" text to the privacy page: https://www.lsu.edu/privacy/
  3. Beneath the Instructional Text form element, add a "Checkboxes" form element. Set it to have only one checkbox, and the text next to the checkbox to say "I Authorize". Set the element to be required.