Accountability Meeting

After receiving information supporting an alleged violation, the Associate Dean of Students will assign a Case Manager to the case.

The Case Manager will review the information and then inform the student(s) involved in writing, requesting to meet with them during an educational conference. Upon receiving the notification from Student Advocacy & Accountability, the student should note the educational conference’s meeting date, time and location included in the letter. This meeting is scheduled with the student's class schedule in mind; however, students are able to reschedule by calling the SAA office.  We ask that the student reschedule the meeting within five business days of the original meeting date.

The educational conference is held with a Case Manager from SAA who will provide the student with an opportunity to respond to the allegations, including without limitation, an opportunity to present information concerning the allegations and identify witnesses whom the student believes should be interviewed by the Case Manager to obtain additional information. This educational conference is informal in nature and the student will be asked to share information about the incident in question.  Students may have an advisor present for the meeting.  

Once the Case Manager has gathered all relevant information, they will communicate an informal resolution to the student. The student will have five business days to accept the informal resolution. An informal resolution will not be considered a part of a student’s permanent record, except for cases resulting in suspension, expulsion, or revocation of degree. SAA will not share any records with any external requesting agencies, unless required to do so by law.  

Upon accepting an Informal Resolution, the student waives all rights to a formal hearing. The student may not revoke or appeal an Informal Resolution.  

If the student does not accept the Informal Resolution, the case will move to an Administrative Hearing, or a University Hearing Panel if there is a possibility of suspension or expulsion.  

After receiving information supporting an alleged violation, the Associate Dean of Students will assign a Case Manager to the case.

The Case Manager will meet with the student during an Educational Conference. The Case Manager will send an Informal Resolution to the student upon the completion of an Educational Conference or if the student does not attend an Educational Conference. If a student does not accept the informal resolution, the case will go to an Administrative Hearing.  

The Case Manager will send the student a Charge Letter from Student Advocacy & Accountability, the student should note the Administrative Hearing meeting date, time and location included in the letter. This meeting is scheduled with the student's class schedule in mind; however, students are able to reschedule by calling the SAA office.  We ask that the student reschedule the meeting within five business days of the original meeting date. Students will also be asked to prepare a written statement, which may be prepared in advance and the student will bring the statement with them to their accountability meeting.

The Administrative Hearing is held with a Case Manager who will administratively review the information presented by the reporting person and the charged student. During the Administrative Hearing the charged student will be asked to share information about the incident in question.  Students may have an advisor present for the meeting.  Once the Case Manager has gathered all relevant information, they will determine if the student is Responsible or Not Responsible by a preponderance of the information. If the Case Manager determines that the student is Responsible, they will then issue an accountability outcome administratively to the charged student via letter. 

The student may appeal the decision to an Appeals Board that is scheduled to meet weekly. 

After receiving information supporting an alleged violation, the Associate Dean of Students will assign a Case Manager to the case.

In certain situations, as outlined by the LSU Uniformed Code of Infractions, a Registered Student Organization may opt into an alternative process to address alleged violations of university policy. This Partnership Process, will allow RSOs and their student leaders to take a role in holding their organizations accountable by leading an internal investigation, developing a written report of findings, and creating an agreed upon Enhancement Plan to address violations of university policy. This is done with the assistance and guidance from a Case Manager in SAA. Learn more about the Partnership Process.

After receiving information supporting an alleged violation, the Associate Dean of Students will assign a Case Manager to the case.

A University Hearing Panel will be convened in cases where suspension or expulsion are possible outcomes if the  

The Case Manager will send a Notice of University Hearing Panel to the student’s LSU email address. This notice will include the alleged policy violations; any documentation which was reviewed in determining the alleged policy violations; the date, time and location of the UHP; electronic access to the Hearing Packet; notice of the students’ rights, including the right to be represented by an attorney or non-attorney advisor; the names of any material observers; and the names of panelists.  

The UHP consists of three (3) to five (5) voting members made up of students, faculty, and staff. The UHP must have three (members), including one student and one faculty member to reach a quorum. One member of the UHP will serve as the Chairperson. The University will maintain a verbatim record of the UHP and will remain the sole property of the University, but a respondent can request a copy of the recording at the conclusion of the UHP.  

 The UHP may proceed in absentia. The SAA Official who participated in an investigation or an Accountability Meeting may participate in the hearing as a Material Observer. An Outcome by the UHP finding the Student Responsible for a violation of this Code shall be based solely on the information presented at the hearing.  A majority vote of the Panel members present is required to find a Student Responsible and/or Not Responsible for violation(s) of the Code.  

View the UHP Guide for Students to use in preparing for the University Hearing Panel.  Students are also encouraged to ask questions about the process to SAA staff after reading the guide.  Questions can be sent via e-mail to the SAA Official or to [email protected].