Integrity: Conduct All Dealings with Integrity

We will strive for and promote high standards of professional ethics, honesty, impartiality, accountability and transparency in all interactions with University departments, suppliers and internal team.

Collaboration: Work with Everyone

We will foster cooperative relationships with our internal and external customers; providing the University departments with best practices and procurement resources while simultaneously providing the supplier community with open and fair access to University business.

Cost Consciousness: Maximize Resources

We will uphold a cost conscious culture for the University to reduce costs, generate revenue, and maximize the benefits received for the goods and services acquired by LSU.

Service: Invest in Each Other

We will strive to develop, strengthen and honor caring relationships in such a way to challenge ourselves and others to be their best selves.

Excellence: Be the Best, Give the Best

We are committed to being innovative service leaders; demonstrating excellence in our operations by meeting and exceeding our internal and external customers’ expectations.

Procurement Services successfully awarded a new contract to Republic Services, Inc. for the campus’ solid waste and recycling needs in October of 2019. This is a 2 year contract with the option to renew for 2 additional 12-month periods and is valued at $935,000.

Although the new service was not effective until January 1, 2020, there was a transition period for Republic Services, Inc. to procure and mobilize the blue and green containers you see all over campus. The picture above shows the staging area which was located off of River Road.

"Public Work", as defined in Title 38:2211, means the erection, construction, alteration, improvement, or repair of any public facility or immovable property owned, used, or leased by a public entity. As the need for public work (construction) projects arise at LSU A&M, departments should contact the Offices of Facility Services (OFS) or Planning, Design, & Construction (PD&C). After signed quotes are received and all other required documents are ready to be uploaded, OFS or PD&C should enter requisitions immediately into Workday to allow the cost center manager adequate review and approval time. Once Procurement receives the requisition, they are reviewed for the following:

• Accuracy
• Quotes signed by contractor
• Acceptable terms and conditions
• Construction Checklist
• Compliance with University rules, policies and procedures

Procurement drafts contracts for all projects $5,000 or greater and requests all required information from the contractor. This process may take up to 10 working business days (or more) depending on Procurement's current workload. Once contracts and requirements are provided to the contractor, the contract process completion time can range from 2 days to up to 30 days (or more) depending on the contractor.

Licensed contractors must be used for projects within certain specialty areas. For quotes $10,000 or greater, a contractor’s license is required in the following specialty areas: plumbing, HVAC, mechanical and electrical. All projects $50,000 or more require a licensed contractor regardless of the specialty area. More lead time should be given in the event a walk-through is required.

Important tips to avoid review and processing delays: 

• Ensure all quotes have an actual “wet signature.”
• The University's standard payment terms are Net 30.
• Projects $5,000 or greater require a contract of which must be recorded IN THE PARISH where the work is being performed.
• Projects $25,000 or greater require payment and performance bonds...Warn your contractors!
• Allow 7 to 10 business days for review of all change orders; some change orders may require revisions or re-recording.

Departments are reminded to complete the Complex Procurement Request at the link provided below prior to submitting a requisition in Workday.

Examples of Complex Procurements are based on the following types of procurements:

• Request for Proposals (RFP)
• Solicitation for Offers (SFO)
• Request for Quotes and Qualifications (RFQQ)
• Equipment Lease Purchases
• IT Projects*
• Campus/Enterprise-wide Solutions
• Equipment Purchases exceeding $100,000
• Janitorial & Manpower Service Contracts exceeding $50,000

Note: This list is not inclusive to all types of Complex Procurements.

*IT Projects are Information Technology procurements that require ITS involvement and/or IT Governance approval and therefore must go through the ITS Portfolio Management Office (PMO). Procurement Services and Information Technology Services will coordinate efforts for this type of procurement.

 The completed request, along with all supporting documentation should be emailed directly to Stefanie Kirkwood ([email protected]) in Procurement Services.

 >>>Complete Complex Procurement Request Form

The 2020 inventory cycle will begin in mid-February.  Training sessions are underway and the next session will be held February 18 on the main campus for all newly assigned Asset Custodians, or any other first-time inventory participants.  Register online at training.lsu.edu (course name 'Inventory Training').