Program Details

Deposits

When registering, a non-refundable $500 deposit is required to secure faculty, staff, and housing for Summer Academy. This payment is part of your total camp fee.

Balance Due

Please ensure your balance is paid by June 16, 2023. If you need to make alternate arrangements, please contact us at [email protected] before this deadline.

Payment Method

We accept online credit card payments through our secure Registration and Balance Due forms.

Cancellations

Should you need to cancel a registration, please send a written request to [email protected]. In your message, include the student's name, camp name, and, if applicable, a note of medical necessity from a licensed physician.

Refunds

Approved refunds will be for the total cost of camp minus the non-refundable deposit. In the event of a student arriving late, leaving early, or being dismissed due to a program or LSU policy violation, no prorated refund will be provided. We reserve the right to cancel any camp for any reason, and if that occurs, we will issue a full refund of 100%.

Transportation

You are responsible for arranging transportation to and from camp for your student. If students drive to LSU, they will need parent/guardian authorization.

Initial Arrival

Students below 18 years of age must be accompanied by a parent or guardian with a photo ID for verification.

Daily Arrival 

All commuters must arrive within the designated time window. Students will stay on campus until dismissal, unless they have received prior authorization.

Final Departure

Students must promptly check out at noon. Prior to staff inspection and key return, students must ensure that all their personal belongings are removed from their dormitory.

Parking on Campus

You must display a properly purchased dash tag to park a vehicle on campus. LSU Parking Rules and Regulations state that failing to display a permit will result in receiving an unregistered ticket. The University may boot, tow, and impound a vehicle that accumulates three (3) or more unregistered tickets. Likewise, students who receive three (3) or more unregistered tickets may face a prohibition from parking on campus and operating a vehicle until they settle all tow charges, storage fees, traffic/parking fines, and permit fees.

Campus Restaurants

Depending on the classroom and dormitory arrangements, Summer Academy students will have access to one of the following campus residential dining halls. These dining facilities are equipped to provide a variety of nutritious and delicious meals, ensuring students’ well-being and satisfaction during their time at the Summer Academy.

The Five is an all-you-care-to-eat restaurant situated on the northwest corner of campus. It offers a wide range of dining options, including:

• Omelet station
• Soup and salad bar
• Wood stone pizza oven
• Vegetarian choices
• Zone8 allergen-free zone
• Bakery
• Display cooking
• LSU Dairy Store ice cream

459 Commons is an all-you-care-to-eat dining venue with a diverse menu featuring tasty and healthful selections to satisfy everyone's palate.

Dietary Concerns

The LSU Dining team is well-trained on Food Allergies, following the guidelines set by FARE (Food Allergy Research and Education group). We take dietary restrictions seriously and make every effort to accommodate them based on the information provided in your Medical Information Form. If you need to update or edit any of the information on the forms, please inform a member of our staff during the Opening Session or directly through email. Your health and well-being are of utmost importance to us, and we want to ensure a safe and enjoyable dining experience for all participants.

Commuters

Commuters have the option to drive back and forth to camp and do not stay overnight. They will join the rest of the students for one lunch on campus each day, where they can socialize with their peers and interact with camp staff. This allows commuters to participate fully in the camp activities while having the flexibility to return home each day.

Residents

During the camp, residents have the opportunity to stay overnight in an LSU campus dormitory, where they will enjoy three well-balanced meals each full day. Meals will be shared with their peers and camp staff, fostering a sense of community and providing a memorable experience.

Campus Dormitories

Residential hall availability may vary each year, but our campus dormitories typically offer two-student rooms with suite-style bathrooms. You can explore the housing complexes where our students have stayed in previous years through this  virtual tour, for a glimpse of the comfortable and convenient accommodations LSU provides.

Roommates

Typically, there are two students per room, though some may be placed in single rooms based on enrollment. Students are paired according to age and gender. If you have specific housing preferences or requirements, please don’t hesitate to contact us. We take pride in providing a safe and inclusive community for all our students. Your comfort and well-being are important to us.

Curfew

The residence hall features a secured entrance and enforces an 11:00 p.m. curfew. To ensure the students’ well-being, both residence assistants and our camp counseling staff actively monitor the students.

Conduct & Living on Campus

This might be your first experience living with a roommate or in a community setting. Our goal is to create a positive environment where you can flourish, so we have established community standards and accountability measures to ensure a comfortable, safe, and enjoyable housing experience for everyone.

Supervision

All Summer Academy staff members are equipped to assist students with various issues or personal crises. The live-in staff members in the residential hall, including students, graduate staff, and professionals, are available and on call 24/7. These staff members are trained to contact police, fire, medical, and maintenance assistance as needed.

LSU Summer Academy staff are mandated to carry cell phones at all times. In case of an urgent message for your student or the faculty or staff of their session, you may inform the Program Manager, who will relay the message promptly.

Campus Security

The LSU Police Department is operational 24/7, providing an array of resources for crime deterrence and response, including uniform patrol, motorcycle and bicycle patrols, K-9 officers, investigators, and other support services.

For added safety, students and families can download the LSU Shield mobile app, the official safety app of LSU, which offers easy access to campus safety resources.

Inclement Weather 

We do not cancel activities due to common weather conditions such as rain, heat, or heavy wind. However, unpredictable weather conditions may occasionally necessitate schedule modifications, which will be assessed on a case-by-case basis. In such instances, we reserve the right to adjust scheduled activities or locations and provide suitable alternatives.

Our program staff will closely monitor weather reports and adjust the planned itinerary to ensure the best possible experience for students. We rely on LSU’s Office of Emergency Preparedness for guidance and decisions in such situations.

Medical History

Upon registration, we kindly request that you provide us with the following:

• A written statement of the student's health history.
• A list of medications and their respective instructions.
• Information regarding any severe physical, mental, or behavioral health conditions.
• If the student was recently under a doctor's care, a physician's authorization.

Medical Insurance

To participate in the program, every student must have primary medical coverage. Families are responsible for any medical expenses resulting from an illness, accident, or transportation costs related to a student's departure from the program. If needed, we will share the student's insurance information with the medical facility. Please ensure your student brings a two-sided copy of their health insurance card to camp.

Prescription Medications

Please provide a list of all medications, both over-the-counter and prescribed, on the Medical Information Form. Include all necessary information and ensure you send sufficient quantities of each medication, including over-the-counter pain relievers or antihistamines. Please note that our staff will not provide medical advice or dispense medications for any reason. We recommend discussing with your student's pediatrician to determine the most suitable formulations that align with our camp schedule.

Keep prescription medications in their original containers, which should bear the following details:

• Date prescribed.
• Prescription number.
• Precautions or boxed warnings that require medical attention.
• Licensed physician's instructions indicating frequency and dosage.

Injury & Illness

The safety and health of your student is our top priority. In the event of urgent medical care needs, we will initially notify you or your alternate emergency contact by phone and arrange for transport to the nearest urgent care facility. To facilitate this process, we will request you to complete a clinic consent and information form during the registration.

In case of an immediate medical emergency, we will call 911. Regardless of the situation, we will contact you or your designated emergency contact if any of the following occur:

• A fever of 102 degrees Fahrenheit or higher.
• A persistent complaint that requires prompt medical attention.
• A change in the level of consciousness, such as fainting or a seizure.

Summer Academy Staff

Our program staff includes a full-time, professional Program Manager, along with senior program assistants and graduate student coordinators. Program assistants are current LSU students.

All staff members undergo extensive and professional LSU Staff Training, which includes a comprehensive background check. We serve as chaperones for all program activities, guiding students throughout each event. Our staff remains visible and close to the students at all times to provide attention and assistance when needed.

Residential Assistants & Directors

LSU live-in community staff members in the residence hall are available 24/7 and serve as a valuable resource, particularly for those who are new to the LSU Community.

Attendance

Given the brief and intensive nature of our programs, punctuality and regular daily attendance are essential. If your student arrives late, is absent, or needs to leave early, we will contact you.

Participation

To make the most of their camp experience, students are encouraged to:

• Remain professional, respectful, and attentive.
• Show interest and ask questions.
• Follow instructions during activities.
• Travel as a group or with faculty/staff.
• Eat with the group during mealtimes.
• Silence their cell phones (please refer to our phone policy).

Driving to LSU

Please use the LSU Interactive Map for navigation assistance. Students are permitted to drive themselves to LSU. A parking permit is required for any vehicle parked on campus. Permits are not required for pick up or drop off.

Drop-off & Pick-up

If you need to designate an alternate individual for picking up your student, please notify the program manager in writing at [email protected].

Tardiness & Absenteeism

Students who are sick or running late for a course, workshop, or activity must notify a staff member, either their assigned instructor or the program manager. We will contact you if a student is repeatedly tardy or absent. Repeated tardiness or absenteeism may lead to program dismissal.

Organized Social Time

The Summer Academy staff organizes a range of mandatory and optional activities to foster a supportive and inclusive student community within the program, and to introduce students to LSU’s offerings. Approximately two weeks before the start of camp, we will email you a schedule of activities

Weekend Field Trip

On the first weekend of camp, students will travel as a group. All students must wear the LSU Branded t-shirt for all off-campus field trips.

Scheduled Mealtime

During mealtimes, students are required to eat together as a group.

On Campus Down Time

After dinner, we typically arrange extracurricular activities. However, students have the option to retreat to their dorm room if they prefer.

Off Campus Down Time

On weekends, students may leave campus with written permission from a parent or guardian, which should include the following details:

• A statement describing the special circumstance.
• The date and time the student will be away.
• Name and contact information of the person picking up the student.

On weekdays, students under age 18 may only leave their dormitory or the campus if accompanied by a staff member.

To foster group cohesion during camp, we encourage students to actively participate in all scheduled weekday activities. Families are welcome to visit LSU and stay nearby at the LSU Cook Hotel.

While parents may take their student out to dinner, we kindly request that students return to their dorm room by the 11:00 p.m. curfew, unless there is a compelling reason for a later return.

To ensure full participation, we encourage students to limit overnight absences. If an absence during a planned activity is authorized, the student must return before the following day's curfew.

 Any student who jeopardizes their own or others‘ health or safety, including fellow participants, staff, or faculty, will be immediately dismissed from the program. Students are strictly prohibited from engaging in the following conduct:

• Violating LSU Student Code of Conduct, Section 10.2 (Behavior)
• Violating the Tobacco-Free Campus policy
• Not adhering to Computer Users' Responsibilities
• Engaging in illegal or abusive use of alcohol or other drugs
• Breaking any rule or regulation of Summer Academy and/or LSU
• Violating any federal, state, or local law.

LSU fully adheres to the Americans with Disabilities Act and Section 504 of the Rehabilitation Act as a higher education institution. If your student currently has an IEP or 504 plan, please let us know about any accommodations or modifications they may need for their participation in Summer Academy and the camp they wish to attend.

Students seeking disability-based accommodations should indicate this in the registration form and also reach out via email to [email protected] to communicate their specific accommodation requirements.

Cell Phones

During class and group activities, students should silence their cell phones to encourage positive interactions with peers. While free, students are welcome to use their cell phones to call family and friends, but it is recommended to keep those conversations to designated free time periods.

Wi-Fi & Computer Access

Participation does not require electronic devices. Residential students will receive a Wi-Fi guest account for campus use, which is subject to LSU's Policy Statement-107 on internet access

Please ensure that the check-out and key return process takes place by noon on the last Saturday of the camp. Once all residents have removed their personal belongings, the LSU Summer Academy program staff will inspect each dorm room